Meeting Rooms in Nairobi // 5 Things to Look-out for

Finding meeting rooms in Nairobi can be hectic especially if you don’t know the ideal things to look out for. We now share with you some tips

Meeting rooms are where things get done. decisions, deals, hiring, firings, and more- they all happen in a meeting room. 

When you make these potential business-altering decisions, you need to be in an environment that amplifies your confidence and your brand rather than diminishes it.

Not every meeting room is the same. Location and size typically rank at the top of the list of criteria business leaders employ to evaluate their meeting room options.

Working from home is a popular and cost-efficient way to start out your company, but not always a great place to meet clients or host meetings. 

That is why many locations in the Nairobi area have started offering meeting rooms for rent by the hour or the day. It gives your small business a more professional appearance at an affordable price.

Here are many other factors that are just as important, if not more so. Seeking to help business leaders find meeting rooms that best meet their needs, we share with you a few tips and things to keep in mind while booking your next meeting room in Nairobi

Availability of Web and Video Conferencing Facilities

Often not all meeting participants can attend in person, and thus having easy-to-use web/video conferencing capabilities built into the meeting room is vital. With the right web/video conferencing tools in place, it will make it seem as if virtual attendees are there in person and in the meeting room with you.

Nairobi Garage meeting rooms for example are the perfect setup to hold professional meetings in Nairobi as they provide state-of-the-art facilities including Intelligent AV capabilities and teleconferencing, dedicated Wifi and ethernet connections, whiteboards, and flip charts.

While at it ensure there is also a team on the group to help with any technicalities that might arise during your meeting. The team on the ground also allows you to make an informed decision in case you have any questions.

Accessibility to the Meeting rooms

How easy is it to book the room? Sometimes you need to book a room in a hurry on short notice. 

Many meeting rooms will require you to book a day or two in advance and charge cancellation fees. The best meeting rooms are ones that let you book on a first-come-first-served basis and on the same day.

This will give you maximum flexibility because we all know things rarely go according to plan when it comes to small businesses. Spaces like Nairobi Garage, offer you the flexibility of up to an hourly rate for the meeting rooms

Appearance

Nobody wants to be in a stuffy, plain-looking room; it saps your energy and affects the image you are putting forward to your clients.

Always look to find meeting rooms with windows and natural light when possible. Look for bright colors and stylish furniture that will make people feel creative and motivated.

Read more about the best meeting room booking systems

Also, look out for what the room comes with. For instance, Nairobi Garage offers Custom-designed rooms – whether you’re having a private session, holding a workshop, design thinking, or board presentations – we have room to suit each purpose.

You could also ask to check out the meeting room before the meeting day to ensure you clear any doubts you might be having and see of the space is ideal.

Use of Day Offices or Coworking Spaces

In many instances, attendees—from customers to employees—may need to use a day office or a coworking space before, during, or after the meeting.

For you to also access meeting rooms that offer a professional look, you can opt to book one in a coworking space. The good thing is, after your meeting you can opt to take a day pass package, allowing you to work in the space for the rest of the day and enjoy the different facilities.

Joining a coworking office like Nairobi Garage also allows you to use meeting room credits, depending on the office package you have taken. With the credits, you can always use the meeting rooms whenever you need and all you have to do  is book your preferred meeting room through the booking system

The functionality of the meeting room

A meeting room is of no use if it cannot do what you need it to. This means having the right furniture, technology, layout, and amenities. 

Be sure to look for photos of the space to make sure it has the chairs, TVs, and tables to meet your needs. 

Giving a big presentation? Look for rooms with a large and high-quality screen. Hosting a round table discussion? Try to find spaces with customizable layouts to arrange accordingly.

Location

When meeting with clients, you always need to put their needs first. Do not make them have to drive across town, and don’t make them have to pay or spend time trying to find parking. 

Having a good variety of restaurants nearby is always a plus in case you want to transition your meeting into a lunch. 

Also, consider the surrounding environment of the meeting space, and choose something that fits the personality of who you are meeting. Some people like busy areas with lots of activity, while others prefer something more private and quieter.

Conclusion

The last thing business leaders want to occur with meetings is for attendees to feel they are a waste of time. 

By following these preceding  recommendations when considering a meeting room, business leaders can avoid the shortcomings that plague meetings and give them a “bad reputation.” 

Now that you’ve learned the things you should consider when booking a meeting room, learn how Nairobi Garage  Meeting Rooms can help in the booking process today by contacting us today.

All our four locations are located in easily accessible places across Nairobi. All these spaces are equipped with the state of art meeting rooms and Virtual Conferencing rooms that help you run your meeting seamlessly.

So, whether you are hammering out a new business plan, giving a detailed sales presentation, or crafting new digital media- you will have everything you need. 

An added perk is that they offer complimentary coffee, tea, and water to all their guests. Perfect for an early morning or late afternoon burst of caffeine!