Best Meeting Room Booking Systems

Best Meeting Room Booking Systems

Any company running meeting-or conference rooms is aware of the hassle associated with allocating the space.

Occasionally you will encounter so many issues ranging from overlapping events, overrunning or underused rooms, double bookings or unpaid services just to mention but a few.

However, a cutting-edge meeting room booking system is the answer to the problems arising from the fluidity of the booking process. A good meeting room booking system allows you to streamline your operations, maximize profitability and use space more efficiently.

Here are five apps that we think can help streamline the operations of your workplace when it comes to booking applications:

Skedda: Skedda is all about scheduling space and managing online bookings in a visual way. Skedda offers unique scheduling features for spaces such as booking and pricing conditions by time, day, user and space, and sharing and dependency rules.

Accessed with a custom URL, single sign on is available with Google, Facebook, Twitter and Microsoft. The app starts from as low as $5.00 per month.

Joan: Joan from Visionconnect is an award-winning digital display and room management solution for easy scheduling of office spaces and meeting rooms. Built on revolutionary low-power e-paper technology, the device seamlessly connects to existing calendars and infrastructure, has no buttons and is ready to install in just minutes. Joan is completely customizable and can be accessed from a mobile app, slack, cisco, WebEx teams, or directly at the meeting room door. To get this platform, it could cost you from as low as $42 .99 on Amazon and as high as $ 1299 depending on the specifications one would need added into the platform.

Office RnD: With diverse solutions suitable for flexible workspace services, ranging from onboarding of members to billing and payments, Office RnD allows members to find and book the ideal room based on location, amenities, size, and more. Available on web, mobile (iOS and Android), and tablets. The platform also allows you to see at a glance the rooms that are available and those booked.The platform also provides support that is free, personal, and comes from an international team with experience growing happy & healthy coworking communities. Office RnD platforms pricing starts from $89 per month.

Robin: Robin is an intuitive and useful software that allows scheduling meetings, displaying available and booked rooms on tablets and TVs, and creating interactive maps of your office. Its features are fully customizable and available on the web, mobile, plugins, and tablets.

You can set booking permissions and limit access to certain areas. The software also allows making a reservation of hot desks, which means it could be a great asset to your coworking venue. The software is available on iOS and Android, and thanks to the smart notifications and reminders you can always be up to date if your gadget is with you. The billing prices for Robin start from $20 on a monthly basis.

EMS: EMS Software offers its services to enterprises as well as academic institutions. The scope of services varies from small companies to heavyweight players (the performance packages for a large-scale deployment includes developer support and custom business intelligent feature). Thanks to the software, a multitude of processes and actions can be completed within a minute. With a wide variety of services being provided on the platform EMS Software prices go for $20,000.00 per year per user.

Teem: Just like Office RnD, Teem allows you to see at a glance the rooms that are available and those booked. It is integrated with Google calendar, which means that booking can be made directly from the Google Calendar interface. Another booking option is possible from an iPad just outside the room, while information syncs back to Google Calendar. The Teem platform pricing starts from $80 annually depending on the specifications that you want added in the platform.

YARooms: YArooms is a web based booking software package that makes it easy for you to manage rooms and resources and to book a room anywhere, even if it is in a different time zone or location. The platform also includes interesting features such as Quick Book , which allows one to schedule a meeting in the room of their choice right from where they are at a glance. One can also book meeting rooms with an availability of a day, week or month. This way, they will always know if the room they need is available at the time and date you want. The platform has a number packages with the starting price being $ 35/month.

In conclusion, it is clear that meeting room booking systems are essential at any flexible workplace, you don’t only make life of your office manager easier and look more professional in the eyes of your customers. You can instantly rent out your meeting rooms to people outside of your organization, which is an easy and proven way to make extra money.