Event Space // 6 Ways to Set-up the most Effective Style for your Event

Looking for an event space in Nairobi can be tasking at times and setting it up to fit your audience demands is also another task especially if design is not your thing.

There are many options when deciding on how a space should look for your next event. From venue to designing the type of event theme. One of the most important decisions to make is which type of setup will be most effective for your event.

The best way to layout a room is dependent on a number of factors including:

• Space available inside the banquet hall.
• Size of the audience ie (minimum guaranteed pax and maximum).
• Expected level of activity and interaction required.
• Place required for dinner tables, meeting tables and head tables.
• Details of equipment’s required eg projectors, screen, lecterns, Flip chart, board, dance floor, stage etc.
• The type of service. Eg: Site down full service, Buffet etc.

There are different ways you can always style or set-up your event space in Nairobi to fit the type of occasion.

Here are some notable styles:

Auditorium Style: This particular style is appropriate for a short lecture or larger groups that do not require extensive note-taking.

Banquet Event Style adopted at Nairobi Garage Spring Valley Outdoor Event space during our end of year sundowner

Banquet Style: This is one of the most common setups. This setup works great for galas, weddings, and almost every other seated social event. This setup can utilize either round or rectangular banquet tables.

Cabaret: Similar to banquet setup, but guests are sitting in an arc shape while facing forward. This setup works great for employee trainings or business meetings.

Hollow Square Style: This setup is similar to the U shape setup, but there is no open end. Tables are placed together to form a square/rectangle that is empty/hollow in the middle with all guests facing inwards. This setup works great for discussions with a larger number of guests that the boardroom setup is unable to accommodate.

Classroom Style: Like the name implies, this setup is similar to what would be found at a school or lecture hall. Tables & chairs are setup in repeating straight rows. This setup accomplishes the same thing as the theatre style, but allows guests to have a place to take notes and have space for food & beverage service. This setup works great for trainings, conferences, and meetings.

U-Shape Style: Just like the name implies, the U shape setup is just that. Tables are set-up in the shape of the letter U with one opening where all guests face inwards. This setup works great for presentations where all eyes can be on the presenter while still offering guests the chance for group interaction and discussion.

Before settling for a style it is equally important to also look into how you design the space in line with the event theme. These three pointers can help you:

Audience

The best way to know your target audience for an event is to study and analyze any data you may have available about attendees from previous events. Ticket sales rates, surveys, and even social media shares can help you discover clues about their likes and dislikes. Search for patterns and create a list of elements you may want to remix into your new event concept.

Due diligence on potential attendees

Data is your best friend. Check out the numbers and patterns across every available resource. Tap into web analytics, ticket sales performance, and participant surveys to gather more insight into the needs and wants of your audience.

One of the freshest trends in marketing for 2020 and beyond is people-led planning. This kind of approach relies on audience feedback to determine event costs, messaging, and even the type of events they host.

Compared to the traditional way of thinking, this concept of going with the flow and letting audiences practically make decisions for you is pretty cool.

Select an Event Space that Supports Your goals and Caters to Your Target Audience

Your choice of event space at Nairobi Garage determines the majority of how your event will feel and look like, making it very easy to narrow down your theme choices. 

There has even been a growing demand for non-traditional event venues, like Nairobi Garage Event Space, in recent years. For instance, if your event theme is meant to cater to large number of office-based employees who need help building team camaraderie, you may consider creating several stations and activities throughout the Nairobi Garage Deck Space in our Spring Valley Location.

The event space provides any event or brand with a blank canvas to let creativity flourish. Whether a simple, intricate or out-of-this-world setting, you can choose what set-up best suits your needs. The right event space in Nairobi could turn your dream event into a reality.

We hope that these layout suggestions help you decide what you want for your next event. Please feel free to contact us if you have any questions regarding the best setup for your next event and would like to host your next event with us. Depending on the details and how many people are coming, we can help you decide on the best layout and needs for your event across any of our locations.