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Administration Officer in Nairobi with Mathew & Partners Advocates LLP
Our member Mathew & Partners Advocates, a firm that invests in understanding clients, their operating context, and the opportunities and challenges they face is looking for an Administration Officer to report directly to the Managing Partner and will be based at the Nairobi office.
About Mathew & Partners Advocates
Mathew & Partners Advocates is a Kenyan-based law firm whose practice is focused on Corporate Law, Commercial Law, Mergers & Acquisitions, Private Equity, Real Estate, Project Finance, Corporate Finance, Banking, Employment & Benefits, Immigration Law, Non – Profit, Intellectual Property, and Dispute Resolution
The company who are based at our Kilimani Office Space delivers its services grounded in these principles:
- Client’s interest comes first: Mathew & Partners Advocates invests in understanding clients, their operating context and the opportunities and challenges they face.
- Advice is practical: Mathew & Partners Advocates draws on its experience and expertise to offer effective legal solutions.
- Mathew & Partners Advocates view is long-term: The company takes a long-term view in building relationships and offers bespoke service to clients.
Matthew & Partners firm invests in understanding clients, their operating context and the opportunities and challenges they face. This enables the firm to draw on experiences and expertise to offer effective, practical legal solutions delivered in a trusted, dedicated and responsive manner.
Mathew & Partners Advocates clients include corporates, state corporations, and not-for-profit organizations across a number of industries and sectors including Healthcare, IT, Energy etc.
Overall responsibility
As an administration Officer in Nairobi, you will be responsible for overseeing a range of administrative and secretarial tasks within the firm with the primary goal of supporting the legal team, by performing a range of clerical duties including scheduling meetings and filing legal documents.
Detailed Responsibilities:
As an administration Officer in Nairobi, you will also be tasked with:
- Managing filing system, control of the movement of documents in and out of the firm, procurement of office supplies, and stationaries, custodian of office equipment, supervision of the Firm’s cleanliness and visitors control.
- Organize all legal documents and ensure they are updated in an e-filing system.
- Answer emails and phone calls, and when necessary, redirect calls.
- Edit and proofread documents.
- Provide administrative support to all employees by managing the employment files, health and safety and overall tidiness of the Firm.
- Ensure effective management of time, effort and resources in order to generate maximum efficiencies.
- Undertake project work as required, undertaking any initiatives identified and designated from time to time by the Business Partner or other employees.
- Provide status reports every week through Google docs.
- Ensuring that data obtained during interactions with clients remain confidential and are stored securely.
Technical competence
To qualify for the administration Officer in Nairobi, you will also need the following technical competence:
- College diploma, an equivalent or higher qualification required.
- At least (1) one years’ working experience.
- Excellent time-management and organizational skills.
- Good written and verbal communication skills.
- Proficient in the use of IT systems including Microsoft Office packages
Behavioral Competence
- Ability to multitask and handle multiple assignments in a complex and demanding environment.
- Strong attention to detail, extremely organized.
- Ability to communicate and present effectively and persuasively, in person and in writing.
- The ability to build and maintain highly effective working relationships with a range of people (both internally and externally).
- A commitment to teamwork and working in a professional manner.
- A commitment to Matthew and Partners Advocates LLP core values with a high sense of integrity.
- Flexible approach to work and an independent thinker – a self-sufficient, self-starter and finisher.
- Strong ability to liaise and interact at all levels within all stakeholders.
Kindly send your CV and cover letter to info@mmagareadvocates.com before 15th November 2021.
