How to Choose the Perfect Business Room to hold Meetings

How to Choose the perfect business room to hold meetings

Choosing the right business room to hold your meeting plays a key role in how favorably the session goes. 

Being able to get the most out of your planned meeting by hiring the right space that is professional, well equipped, and suitable for the event allows for greater productivity, and meeting efficiency isn’t easy.

Perfect for impressing colleagues and clients, venues that offer dedicated meeting room space come in all shapes and sizes. With a plethora of room types to choose from, how do you know what room is the best for you?

Nairobi Garage offers some of the city’s most flexible, modern, and comfortable meeting rooms and boardrooms.

If you’re in need of a professional space to meet, we have meeting rooms and boardrooms to hire that can accommodate 4 people up to 30 people. 

Fully serviced and bookable on-demand, by the hour. but also provide onsite support ranging from welcoming guests, and office admin to event management so that you can host in a stress-free, professional environment.

Tips to Consider while looking for a perfect business room

Location: The meeting room location should have good access for participants. The nearest meeting room may not be the best option for you, but the meeting room you choose should provide you with easy access by car, motorbike and public transport.

Cost and budget: Different meeting rooms have different costs and it depends on a number of things including, the number of people attending the meeting as well as the location. Hotels usually provide you with the most expensive meeting rooms. So choosing a hotel to hold a meeting is not in your best interest. In addition to hotels, Innovation Centers and Shared Workspaces also provide meeting rooms.

Features and amenities: Always look out for what the meeting room package comes with. One of the most important factors in choosing a meeting room is its facilities. Comfortable chairs, fresh air inside the room, screen, whiteboard, high-speed internet, and parking.

Types of Business rooms that you can choose from

Training Rooms

Training Rooms, which are perfectly equipped for learning, are ideal for when you need a purpose built-space with desks, whiteboards,s and screens for team-building activities or training sessions. 

For companies investing in staff development through regular team-building activities and frequent training sessions, hiring a purpose-built modern training room that encourages discussion and team collaboration is a no-brainer. 

The space used to run training sessions often does play a role in how employees not only engage with one another but also how well they retain information.

Also Read: Meeting Rooms in Nairobi // 5 Things to Look out for

Since these rooms are designed for the sole purpose of training, the space and layouts are designed to work well for that purpose. 

Besides the facilities being fully equipped, training rooms often come with an onsite team that supports setup and are available to resolve any issues that may come up on the day.

In some cases, the training room doubles up as a meeting room. If you are looking for a meeting room, equipped with the latest technology that which will tick all the boxes for your team, then Nairobi Garage is for you.

Our Spring Valley location has a design thinking room that will suit your needs and is also bookable at an hourly rate.

Virtual Conferencing Meeting Rooms

A virtual meeting room is a unique identifier that allows a meeting organizer to invite attendees from disparate geographical locations to collaborate in real time over the Internet. 

A virtual meeting room is also known as a virtual meeting space.

A virtual meeting room can be reached through a Web browser or software application hosted on a service provider’s server. 

When the organizer and attendees log in to the meeting, they all enter the same unique identifier to ensure they connect. 

While many virtual meeting room services are focused on video collaboration, they can also be used for audio-only teleconference meetings. 

Many virtual meeting room service providers give the meeting organizer and attendees a variety of tools to facilitate collaboration, including instant messaging, application sharing, recording, screen sharing and document sharing capabilities. 

Our spaces are fitted with Virtual meeting rooms that are seen as cost-effective because they allow people to collaborate anywhere at any time. 

The ability to create virtual meeting rooms is a feature of conferencing and collaboration services like Cisco WebEx, Microsoft Skype for Business, and Citrix GoToMeeting. 

There are also subscription-based virtual meeting room services like Join.me and Pexip. Some services, like WebEx, offer permanent virtual meeting rooms, while other services, like Join.me, generate one-time-use virtual meeting rooms.

Meeting Rooms

Typically our meeting rooms can hold anywhere between 3 to 30 people, perfect for smaller meetings and interviews. 

We have meeting rooms available across all our five locations globally and are bookable on an hourly rate you can easily find and instantly book a meeting room near you via our website

Smaller business meeting rooms are also useful for tasks that require solitude. For example, if you need to make multiple phone calls, you can avoid causing disruption to others around you and make those calls freely.

Boardrooms

Boardrooms are typically a lot larger than meeting rooms and are more suited to host business meetings with a larger team, or when you really need to impress.

If you are holding a conference or a workshop, a boardroom might be a good place to do so due to the capacity for a large group of attendees. 

Conveniently, our professional on-site team can help you to deliver these events so that you have more time to network or chat with your team members.