Nairobi Garage is a coworking space based in Nairobi, Kenya that provides flexible workspace solutions to help businesses of all sizes thrive. Our mission is to create the most productive and efficient spaces and our own team members are central to that goal.
The Nairobi Garage team believes deeply in the power of “we”. We challenge convention and achieve incredible and unexpected things through dedication and collaboration. The success of Nairobi Garage is the result of a collaborative effort by talented team members who challenge convention at every opportunity and take pride in building innovative spaces for the future.
About the Opportunity
Nairobi Garage is currently seeking an Inventory Assistant Accountant who will be responsible for the following
Accounting Role
- Assist in posting of Supplier Invoices in the Accounting software.
- Checking of invoices against supplies or services offered and ensuring proper billing was done as per order.
- Ensuring Kra Compliant tax invoices have been issued.
- Checking and ensuring items supplied were received properly and necessary documents signed.
- Maintain precise records of all stock transactions, including receipts, transfers, issues, and adjustments, within the company’s Loyverse POS or Accounting system.
- Track and follow with relevant departments to ensure supply invoices have been handed over to the accounting department for processing.
- Assist in filing supplier documents.
- Oversee and coordinate physical inventory counts, reconcile these counts with system balances to identify and investigate any discrepancies.
- Ensuring Café’s cash and stocks are accounted for and variances investigated and reported to management for action.
Stock Management
- Ensure accurate inventory records are maintained and monitor stock levels.
- Assist in setting reorder levels for stocks.
- Prepare detailed inventory reports, including valuation, variance analysis.
- Analyze inventory costs, identify variances, and monitor associated costs like transport costs to support financial decision-making.
- Identify opportunities for process improvements in inventory management and contribute to streamlining operations.
- Assist with both internal and external audits by providing accurate inventory data and supporting documentation.
- Review and process any necessary inventory adjustments and report on slow-moving or obsolete items.
- Reconcile physical inventory against system balances and investigate variances. Ensure that stock movements are correctly and promptly recorded in the various systems.
- Ensure accuracy in the inventory records and report any discrepancies to management.
Procurment
- Assist in Sourcing, negotiating and Analyzing Information relating to items/services of interest from potential suppliers when required.
- Maintaining a physical file and soft copy of the Supplier contracts.
- Raising Purchase Orders and ensuring they are properly Approved.
Key Skills and Qualifications
Education:
CPA Qualifications. A Bachelor’s degree in a related field is an added advantage
Experience:
A minimum of two years of experience in inventory accounting, Supplier Management , Procurement Knowledge and Skills.
Technical Skills:
Proficiency with accounting software and inventory management systems.
Analytical Skills:
Strong analytical abilities to analyze data, identify trends, and resolve discrepancies.
Attention to Detail:
Meticulous attention to detail is crucial for maintaining accurate inventory records.
Communication & Organization:
Excellent communication and organizational skills to effectively collaborate with other departments.
If you are the candidate we are looking for write an email to hr@nairobigarage.com with the subject line APPLICATION FOR INVENTORY ASSISTANT ACCOUNTANT POSITION- NAIROBI GARAGE and attach your updated CV and cover letter.
