Tips on fitting out your office space
As the year comes to an end, your company might be looking into moving into a new workspace. Come January or even refurbish their current workspace.
When it’s time to decide on relocating to a new office or refurbishing your current workspace, you’re making an investment in the future of your business. But the greatest struggle that comes with this, is where do you start? Fitting out your office space can be daunting.
To avoid such struggles, one may choose to move into a coworking space. Alternatively, you may opt to fit-out your own space.
Fitting your office will involve an end-to-end process of making your internal space suitable for occupation. It’s the transformation of a concrete shell or even what can be perceived as a hall into a working space. This process may include installing facilities, installing team breakout areas, meeting rooms and workstations.
Here are a few tips that can guide you the next time you are looking into fitting-out your workstation space.
Choose an Internal Project Team:
The team may include at least one person from every department. An internal team is important as it helps explain the different requirements for the company. The team is also expected to bring about savings by more efficient and successful project handling. The team which also needs a project manager is equally important as it helps capture or report the project status.
Put together the floor plan
A floor plan is equally important. This helps have a reference in terms of what needs to be placed where. The plan also makes it easy and reduces confusion as you move into space. This can be done by the project lead or if you get to hire an office fit-out specialist, they can be able to help you out.
Put together a budget
It is always good to put together a budget that helps you realise how much you will be spending on the project. Items to consider while putting together your budget will include Costs associated with the move, how much and how long you might have to store equipment and furnishings, the overall design of the fit-out, the costs of new furniture and probably IT and telecommunications infrastructure.
The research helps you realize what really works in your workplace and what doesn’t. This helps you realize your limitations and aspirations. Research also helps you scale-up or scale-down your research in that you can tell what you need especially in the areas of technology.
Find a fit-out specialist
A fit specialist comes in handy while fitting up your office space. The fit-specialist helps you evaluate your workspace options architecturally, mechanically and electrically, and financially. It’s expert insight will help you make the right decision. A fit-out specialist will help you in drafting plans and drawings through CAD or 3-D design technology. They will also help you in Spatial assessment and planning, furniture and amenities sourcing and fit out, risk assessment, design and decorative consultation and probably following relevant state and federal workspace design regulations.
Ensure your design is in sync with your brand
Your design should, reflect your culture and brand your product. At this point one can actually involve their marketing department in this process, they probably know the brand better. Kick the collaboration process off early and ensure you create an office that reflects your company’s values. Also as part of the design, you will also want to research the latest office design trends so you have a good idea of what you want and how it will benefit workplace productivity.
The open-plan office is still a popular layout, but new designs focusing on accommodating workgroups, collaborative teams, and remote working are trending in more forward-thinking workplaces. Choose the right colors as well that are in line with your brand colors
Build and furniture installation
After all the planning, and ensuring that everything is in place. You may now want to bring in your furniture. You may make use of the old furniture or even buy new furniture. You may need to hire an interior designer who will help you with the getting the right furniture with the right fabric that suits your space.
The other move will be dilapidations. One needs to be extremely careful despite the excitement. Commercial dilapidations clauses in most countries demand that you leave your old office space as you found it. Make sure your fit-out planner has everything in hand even as you vacate the old office
Make use of technology.
While moving offices also consider new and emerging technologies such as Cloud Computing. This will help you get rid of outdated infrastructure, thus freeing offices of equipment and allowing more room for free space. Technologies like Cloud computing also offers flexibility enabling some staff to work from home, which contributes to the overall agility of the workplace.
The big move
After everything is set and it is time to move into a new location, ensure that you get the best and reliable movers to help you move to your new location. During the move ensure that everything is in order. Ensure that your data is well backed up and also ensure you staff is well briefed. Once you settle in do not forget to set up an orientation and welcome session or training pack for their brand new workspace.
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